The payroll manager for your business

Registrations | Onboarding | Payroll processing | Benefits | Reimbursements | Compliances

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Current payroll challenges
for US businesses

While 82% of businesses use payroll software to automate payments - filings and compliances remain largely manual, leading to increased workload & error risks.
Payroll errors are costly, increasing the risk of litigation if handled incorrectly. Nearly 40% of SMBs face IRS penalties due to payroll non-compliance.
Most payroll software covers only a fraction of reqd. registrations, leaving out key state & local-level requirements that are mandatory for compliance.
Coordinating across multiple departments for payroll remains a challenge.
Onboarding and termination processes remain unclear with most payroll solutions.

How Fin-Hire helps you

Automated Payroll Management
From onboarding to termination.
Streamline the entire payroll process with automated workflows for every stage of the employee lifecycle.
End-to-End Payroll Compliance
Registrations, filings, and notices.
Stay compliant effortlessly with full support for payroll compliance at every step, including handling regulatory notices.
Simplified Coordination
All communication in one place.
Align employer, employee, and government requirements in one platform.
Nationwide Payroll Support
Hire anywhere in the US.
Get timely alerts so you’re always prepared to file on time.
Comprehensive State Coverage
Hire anywhere across the US
Manage payroll seamlessly while addressing the unique requirements of any state.

Specialized solutions for your needs

Employee Payroll Management
Starting at
$100
/mo
based on number of employees
Onboarding
Complete employee onboarding management
Payroll Processing
Automated payroll calculations and processing
Payroll Tax Filings
Handling of all payroll tax filings
Payroll Reports
Comprehensive payroll reporting
Employee Forms
Management of all employee payroll forms
Retirement Benefits
Retirement plan enrollment and filings
Contact us for a custom quote based on your headcount and other specific needs.
Contact Sales
Contractor Payment Management
Starting at
$50
/mo
based on number of contractors
Onboarding
Streamlined contractor onboarding
Invoice Processing
Contractor payment management
Withholding Taxes
Tax withholding calculations
Issue of Form 1099
Annual 1099 form preparation and filing
Reporting
Detailed contractor payment reports
Contact us for a custom quote based on your contractors and other specific needs.
Contact Sales
Optional Add-ons
Payroll Registrations with State Authorities
$250
Per registration
Payroll Closures with States
$250
Per closure

Resources

Part - 01 Introduction to US payroll: Guidelines for employers
Payroll
November 28, 2024
Read the full article
Part - 02 Employee categorization for payroll: employee vs contractor
Payroll
November 28, 2024
Read the full article
Part – 03 Types of payroll taxes in the US
Payroll
November 28, 2024
Read the full article
Part - 04 Employer registrations
Payroll
November 28, 2024
Read the full article
IRS Form 5884, Work Opportunity Credit
Payroll
November 28, 2024
Read the full article
View All Resources

Frequently asked questions

HR Activities:

  • Employee agreements
  • Termination letters
  • Compensation
  • Benefits
  • Overtime decisions

‍

Payroll Processing:

  • Onboarding
  • Payroll processing
  • Benefits setup
  • Disbursement of forms
  • Compliance filings
  • Tax withholdings
  • Payments

It's essential to distinguish between employees and independent contractors, as this impacts tax withholding and liability. Classification is based on factors like behavioral control, financial control, and the nature of the relationship.

Federal income tax, Social Security tax, Medicare tax, and, in some cases, state and local taxes are commonly withheld from employee paychecks.

Payroll frequency can vary (weekly, biweekly, semi-monthly, or monthly). Choose a schedule that aligns with your business needs and complies with state laws.

Keep records of:

  • Hours employee worked
  • Pay rates
  • Tax withholdings
  • Deductions

Note: Retain these records for at least three years.

Penalties may include:

  • Fines
  • Interest on unpaid taxes
  • In serious cases, criminal charges for tax evasion

A W-2 form summarizes an employee's annual wages and tax withholdings. Employers must issue it by January 31st of the following year.

Stay informed on state-specific laws regarding:

  • Minimum wage
  • Paid leave
  • Tax withholdings
  • Maintain accurate records
  • Use reliable payroll software
  • Back up data
  • Review payroll processes regularly to ensure compliance

We manage payroll tax filings through a payroll processor to ensure accurate and timely submissions. We also handle manual filings when needed for corrections or unique cases.

We partner with a third-party processor to leverage their technology and expertise, ensuring efficient and accurate payroll management.

We provide personalized service and flexible solutions, tailored specifically to the unique needs of each business.

We bridge the gap for complex payroll issues, such as:

  • Handling compliance notices
  • Staying updated on regulation changes
  • Providing custom support as your business needs

Yes, we assist with benefits administration, including:

  • Health insurance
  • Dental/vision plans
  • Retirement plans (401(k))
  • Flexible spending accounts (FSAs)
  • Health savings accounts (HSAs)
  • Life and disability insurance
  • Paid time off (PTO)